Privacy Policy

Rokan Gazette is an independent editorial publication focused on everyday nutrition practices and weight awareness. The publication is not affiliated with any commercial, governmental, or institutional body.

This Privacy Policy explains how Rokan Gazette ("the Publication", "we", "us") collects, uses, and protects personal data when you visit rokan.info ("the Website"). The Publication is the data controller for personal data collected through this Website.

This Policy applies to all visitors to the Website and to any person who submits a contact form or otherwise communicates with the Publication. By continuing to use the Website, you acknowledge that you have read this Policy.

The Publication complies with the United Kingdom General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

The Publication collects a limited range of personal data depending on how you interact with the Website:

2.1 Data You Provide Directly

When you use the contact form on the Website, you provide your name, email address, and the content of your message. This data is used solely to respond to your inquiry. It is not used for marketing, is not shared with third parties, and is retained for no longer than twelve months from the date of your correspondence.

The Publication does not maintain an email subscriber list, newsletter service, or any form of automated email outreach. There is no mechanism on this Website by which your email address can be added to a marketing list.

2.2 Data Collected Automatically

When you visit the Website, certain technical data is collected automatically by the server and by analytics systems. This may include: your IP address (anonymised where possible), browser type and version, operating system, referring URL, pages viewed, and the date and time of your visit.

This data is collected to understand how the Website is used and to maintain its technical functioning. It is not linked to your identity and is not used to build individual user profiles.

2.3 Cookies

The Website uses cookies. The types of cookies used and your choices regarding them are described in the Cookie Policy.

The Publication processes personal data on the following legal bases under UK GDPR:

• Legitimate interests — for the collection of technical/analytics data necessary to maintain and improve the Website's functioning, where those interests are not overridden by your data protection rights.
• Performance of a contract or pre-contractual steps — where you make contact with the Publication and we respond to your inquiry.
• Consent — for any non-essential cookies, where your consent is obtained via the cookie consent banner on the Website.

Personal data collected through the Website is used for the following purposes only:

• Responding to messages submitted through the contact form
• Maintaining the technical functioning and security of the Website
• Understanding aggregate patterns of Website use (analytics)
• Complying with legal obligations

The Publication does not use personal data for automated decision-making or profiling. The Publication does not sell, rent, or share personal data with third parties for their own purposes. The Publication does not use personal data for advertising targeting.

Contact form data (name, email, message) is retained for no longer than twelve months from the date of receipt, after which it is permanently deleted.

Anonymised analytics data may be retained for up to twenty-four months to allow year-on-year comparison of Website usage patterns.

Server logs are retained for a maximum of ninety days for security and technical fault analysis purposes, after which they are automatically deleted.

The Website uses a limited number of third-party services. Each processes data in accordance with its own privacy policy, and the Publication is not responsible for the data practices of third parties:

• Google Analytics (if active) — collects anonymised usage data to help understand Website traffic patterns. IP anonymisation is enabled.
• Google Maps — an embedded map is present on the Contact page. Google may collect data in connection with displaying this map. Refer to Google's Privacy Policy at policies.google.com/privacy.
• CDN providers — fonts and JavaScript libraries are loaded from third-party content delivery networks (Google Fonts, jsDelivr, cdnjs, unpkg). These providers may record your IP address when serving these files.

As a data subject under UK GDPR, you have the following rights in relation to your personal data held by the Publication:

• Right of access — you may request a copy of any personal data the Publication holds about you.
• Right to rectification — you may request correction of inaccurate personal data.
• Right to erasure — you may request deletion of your personal data, subject to the Publication's legal obligations.
• Right to restriction — you may request that the Publication restrict its processing of your personal data in certain circumstances.
• Right to object — you may object to the processing of your personal data where that processing is based on legitimate interests.
• Right to data portability — where processing is based on consent or contract, you may request your data in a portable format.
• Right to withdraw consent — where processing is based on consent, you may withdraw consent at any time.

To exercise any of these rights, contact the Publication at [email protected]. The Publication will respond within one calendar month.

If you are not satisfied with the Publication's response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

The Publication takes reasonable technical and organisational measures to protect personal data from unauthorised access, alteration, disclosure, or destruction. The Website is served over HTTPS. Contact form submissions are transmitted using SSL/TLS encryption.

No data transmission over the internet is completely secure. While the Publication takes reasonable precautions, absolute security cannot be assured.

The Website is hosted in the United Kingdom. Personal data collected through the Website is stored within the United Kingdom or the European Economic Area unless transferred to third-party service providers with appropriate safeguards in place.

Where third-party services (such as CDN providers) transfer data outside the UK/EEA, they are required to maintain adequate protections under UK GDPR standard contractual clauses or equivalent mechanisms.

The Website is not directed at persons under the age of 16. The Publication does not knowingly collect personal data from anyone under 16. If you believe a person under 16 has submitted personal data through this Website, please contact the Publication at [email protected] and the data will be deleted promptly.

The Publication may update this Privacy Policy from time to time. Changes will be published on this page with an updated "Last updated" date at the top. Continued use of the Website following the posting of changes constitutes acceptance of the revised Policy.

For any questions, requests, or concerns relating to this Privacy Policy or the Publication's data practices, write to:

Rokan Gazette
53 Tompion Street, London EC1V 0BE, United Kingdomdom
London EC1M 6EJ
United Kingdom
[email protected]
+44 20 7382 6194